Qtis operates a “No PO, No Pay” policy. Suppliers must therefore not provide any goods or services without first having received a Purchase Order (PO). The only exceptions to this policy are for goods/services categorized as one of the following:
Doctors/Hospitals/Medical Associations, Public Training Courses, Pensions Services, Healthcare Services, Temporary Resources, Banks & Brokers, Insurance, Utilities, Export/Import deliveries/couriers/duties, Voice/data/mobile Carriers, Operating leases, Regulatory bodies, Sponsorship, Governments.
In some scenarios, where business needs require it, Qtis employees may place orders using a Purchasing/Credit Card. In these cases, a PO document will not be required.
The details provided on the PO document must match the goods/services that are being provided, and the supplier should check all details before providing any goods/services to Qtis. Any discrepancies should be raised immediately with the Qtis department or individual that requested the goods/services. Discrepancies in PO details may delay or prevent the processing of associated invoices.
The PO must be addressed to the correct entity of the supplier’s organization. Qtis are unable to process invoices where the company entity/address listed on the invoice is not the same company that the PO was raised to.
The Qtis entity on the PO must match to any associated contracts that are in place. Suppliers will only be able to invoice the Qtis entity listed on the PO document.
Suppliers must also check the following details are correct (where applicable):
- Unit price and total price
- Order currency
- Unit of Measure
- Product code
- Description of goods or services
- Requested delivery dates
- Delivery address
- Payment Terms